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Privacy Policy

1. Introduction

Society Club (“we,” “us,” “our”) is a curated platform and event series operated under Ad Astra. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, process, and disclose information in relation to your interaction with Society Club, including through our website, event registrations, and communications.

By using our website or submitting your information, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

2.1. Information You Provide to Us

When you interact with Society Club (e.g. RSVP, contact forms), we may collect:

  • Full name
  • Email address
  • Phone number
  • Company name and position
  • Any additional information you choose to share

2.2. Event Participation Information

  • Event registrations and attendance
  • Preferences or notes relevant to your participation

2.3. Information We Automatically Collect

  • Usage Data: Pages viewed and interactions
  • Log Data and Device Information: IP address, browser, device
  • Cookies and similar technologies

3. How We Use the Information We Collect

  • To manage event registrations and participation
  • To communicate with you (confirmations, invitations, updates)
  • To improve our website, events, and overall experience
  • To maintain a secure environment and prevent misuse
  • To comply with legal obligations

4. How We Share and Disclose Information

4.1. With Event Partners and Venues

We may share relevant participant information with venues or partners (e.g. restaurants, hotels, event sponsors) to facilitate event organization.

4.2. With Service Providers

We may use third-party tools (e.g. analytics, communication platforms) to operate Society Club.

4.3. With Payment Providers (Future)

If paid events or services are introduced, payments may be processed through third-party providers. We do not store full payment card details.

4.4. With Legal Authorities

We may disclose information if required by law or governmental request.

5. Data Security

We implement appropriate administrative, technical, and organizational measures to protect your data from unauthorized access, loss, or misuse.

6. International Data Transfers

As part of Ad Astra, Society Club operates globally. Your data may be transferred to and processed in different countries where our partners or service providers are located.

7. Data Retention

We retain your information as long as necessary to manage event participation, maintain communication, comply with legal obligations, and resolve disputes.

8. Your Data Rights

You have the right to:

  • Access your personal data
  • Request correction or deletion
  • Withdraw consent to communications

You may exercise these rights by contacting us directly.

9. Communications

By submitting your information, you agree that we may contact you regarding:

  • Event confirmations and logistics
  • Invitations to future events
  • Relevant updates related to Society Club

You may opt out of communications at any time.